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Document Management Solution
Companies today are confronted with an ever increasing amount of documents and are expected to manage them with little or no additional resources for capital expenditures, software or staffing. API's innovative and flexible Document Management Solution (DMS) provides customers with an automated process that allows businesses to protect valuable business information, obtain valuable business intelligence, and improve controls and compliance without the need to invest in expensive capital equipment and software.

By automating the document management process, API's cloud-based DMS eliminates paper, improving efficiency, while enhancing controls and improving compliance, ensuring established business rules are followed. The Document Management Solution integrates seamlessly with customers' enterprise systems. The secure cloud-based technology creates a centralized archive of all business documents, allowing instant visibility to all vital corporate information. The DMS centralized repository provides easy access to business documents anywhere you have internet access. Portals for company personnel, vendors, or customers, can be set up according to your business rules, so that those who need access to certain information, can have it.

Many groups within an organization face a variety of issues regarding their document management process. These challenges include:
  • Document Retention and Access
    • Human Resources
    • Customer Service
    • Claims, Deductions and Charge-backs
    • Accounts Payables
    • Accounts Receivables
    • Freight Documents
    • Contracts and Other Legal Documents
  • Regulatory Compliance Issues (SOX, SSAE16)
  • Inter-departmental Communication Issues
  • Unintegrated Corporate Systems Information
API's DMS resolves these issues and provides customers with many benefits, including:
  • Instant access to information from anywhere in the world
  • Secure, centralized archive of all documents
  • Reduced handling & storage costs of up to 70%
  • Linking of documents with all associated support documents
  • Satisfying all regulatory compliance requirements
  • Elimination of manual filing & retrieval
  • Elimination of manual routing, faxing & copying
  • Elimination of risk of document & data loss
API's flexible Document Management Solution has been developed based on its expertise and deep industry experience to meet the needs of customers, whether they still utilize a paper based process or have already transitioned to an automated process. All document formats, whether they be in paper form, email, fax, or EDI are converted to a consistent PDF format so that disparate systems are converted into a centralized system that is streamlined and optimized. API provides a scalable service for individual business units or enterprise-wide application. We will work with you so that our DMS will allow you to maximize the productivity of your human capital.

API's team is responsive, dedicated, and highly trained to deliver customer satisfaction. API employs Six Sigma practices to ensure high-quality, consistent service and our annual SSAE 16 Type II Audit provides customers with the assurance that API's operations controls are in place to provide customers with dependable service.

To learn more about how API's Document Management Solution can help your business, Contact Us Now!
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